State Chapter Structure

This roadmap outlines the potential structure a state chapter could use to ensure that members and future leaders stay engaged and involved, and that all members are receiving a quality member experience.

State Chapter Model Bylaws (word)
State Chapter Model Agreement (word)

State Board

The state board should be comprised of representatives from across the state and be reflective of the state's membership. In addition to the state committee leaders listed under State Committee Structure, state officers include:

President: The President has overall responsibility for the state chapter’s success by building a team of leaders to accomplish its immediate and long-term goals. By working closely with the Executive Committee, including the national committeeperson, association staff and president-elect, the President ensures a strong future and continuity for their association.

President-Elect: Apart from outlining the goals and expectations for their administrative year, special duties may involve evaluating current association activities. The President-Elect may also preside over board meetings or membership meetings in the absence of the President.

Treasurer/Secretary: Oversees State Budget, PAC accounts and Investments, and may combine the role of Secretary, works with board on building out budgets that include well-funded local area activity, ensures funds dedicated for affiliate activities are appropriately allocated. Ensures timely filing of all required state campaign finance and tax disclosures.

National Committeeperson: The national committeeperson serves as the liaison between the state chapter and NAIFA-National. He or she reports on matters arising from and referred to the National Council, the Board of Trustees, and NAIFA standing committees to the state chapter. The national committeeperson is vital in the communications and management that binds the NAIFA Federation together.

Immediate Past President: Ensures the state chapter maintains momentum and continuity in its strategic direction, activities, and operations.

 

State Committee Structure

The state board provides leadership for all the state activities and relies on local chapter boards and affiliate groups to identify and develop leaders for future service on the state board.  The state committee chairs will oversee committees comprised of members of the local chapters, and affiliate groups.

State Program Chair: Oversees State Convention, LILI, State Webinars and Other Programming

Affiliate Program Chair: Oversees Affiliate Groups, LUTCF, Affiliate Programming

Advocacy Chair: Oversees State Lobbyist, State Issues Teams and manages the PAC Coordinator and Grassroots PIC Coordinator, who in turn work with affiliate/chapter PAC/PIC coordinators.

State PAC Coordinator: Oversees IFAPAC fundraising events and promotion, ensures pay-to-play compliance (IFAPAC Directive) and recognition of contributors.

State Grassroots PIC Coordinator: Oversees Grassroots APIC program and events including legislative days and annual state Day at the Capital and promotes Congressional Conference and National Advocacy Meeting participation.

Membership Chair: Oversees Recruitment and Retention Activities, working with affiliate/chapter membership coordinators

Business Development Chair: Oversees Advertising, Exhibit and Sponsorship Sales, working with affiliate coordinators, if available (optional positions)

Member Engagement Chair: Oversees New Member Orientation and Onboarding Activities and works with affiliate/chapter on member engagement, YATs, social and diversity coordinators (if available, some are optional positions)

 

State Board Responsibilities
  • Develops and implements the strategic plan
  • Develops and administers the budget
  • Provides leadership and support to teams and volunteers
  • Leads monthly conference calls with respective teams to report on progress and ensure participation by all team members
  • Tracks progress toward goals throughout the year
  • Ensures effective communication with all stakeholders (team members, other state board members, all members)
  • Provides programming and support to local affiliate groups
  • Communicate, collaborate, and cooperate with local chapter leaders