FAQ

The Basics

What is the NAIFA Congressional Conference?

The NAIFA Congressional Conference is a day and a half event that provides NAIFA members with a platform to communicate their expertise and concerns to their elected officials in a meaningful and impactful way. The Conference is an opportunity for NAIFA members to build new relationships and strengthen existing connections in order to establish a basic level of education among all members of Congress and their staff about the value of life insurance, annuities, retirement savings and employee benefits. The Congressional Conference augments in-district meetings and is designed to create a large presence on Capitol Hill with an overwhelming response from each state association. Whether you are a first-time visitor or a seasoned Capitol Hill constituent, the NAIFA Congressional Conference offers a critical opportunity for NAIFA members to advocate for the issues important to our industry, to learn how government impacts your business and clients, and to continue to grow relationships with elected officials and other NAIFA members from across the country.

When and where is the 2017 NAIFA Congressional Conference?

May 23rd-24th, 2017
Gaylord National Resort and Convention Center
201 Waterfront St,
National Harbor, MD 20745
Phone: (301) 965-4000

Please register for the Conference prior to reserving your hotel room. To reserve a room for the Conference, click here.

The hotel says they’re already full on the days of the Conference. Is there something I should know in order to reserve a room?

Yes, NAIFA has a hotel block at the Gaylord National Resort and two other nearby hotels to secure a lower rate. When booking your room, be sure to mention that you are with the “NAIFA Congressional Conference,” otherwise you will not be able to reserve a room. Room rates under the block rate are $249 per night, not including tax.

Do I need to register in order to participate?

Yes, all interested individuals must register whether they need a hotel room or not. While there is no cutoff deadline for registration, in order to be eligible for a $300 travel stipend, you must register for the Conference by April 21st, 2017.

If I’m bringing my spouse and/or guests, do they need to register as well?

Yes, all guests should register. Please be advised that there is a $164 registration fee per guest to cover the cost of their meals.

Is there a cost for participating in the Congressional Conference?

The Congressional Conference requires a $100 registration fee for NAIFA members. To participate at this rate, you must register to be included in the Conference activities. There is a $164 registration fee per guest to cover the cost of their food, beverage, and other associated meeting costs.

What is NAIFA's cancellation and refund policy?

Cancellations can be made by emailing Maggie Buneo or by calling (703) 770-8154. Registrants will be issued a full refund if their cancellations are made through April 21st, 2017. Cancellations made after April 21st, 2017 will not receive a refund.
 
NAIFA will only issue refunds for conference registration fees for registrants and guests. NAIFA assumes no responsibility for expenses or fees incurred for cancelled airline tickets, hotel accommodations, or other travel related expenses. If you are eligible for travel expense reimbursement as one of the first 500 registrants, and cancel your registration, you will not be reimbursed for any otherwise covered expenses.
 
If you are eligible for a travel stipend as one of the first 500 registrants and cancel your registration, you will be moved to the back of the line for the stipend if you find that you are again eligible and wish to reregister. Please ensure you are certain when you cancel your registration, as all cancellations are final.

When should I plan to arrive?

You should arrive at the hotel before 12:30pm on May 23rd. A more definitive schedule will be available in the near future.

Will meals be served during the Congressional Conference?

There will be an hors d'oeuvre reception on May 23rd and breakfast will be provided on May 24th.

What if I have a special dietary need?

You will have an opportunity to tell us about your special dietary needs during the registration process.

What is the closest airport to the hotel?

The closest airport is Ronald Reagan National Airport (DCA) in Arlington, Virginia. The two other DC-area airports are Baltimore Washington International Airport (BWI) in Baltimore, MD and Dulles International Airport (IAD) in Chantilly, VA.

How can I get to/from the airport to the hotel?

From the airport, you should take a  taxi or shuttle. The hotels do not provide an airport shuttle.

Taxis

  • From Reagan National to the hotel, the cost is approximately $25.
  • From Dulles International to the hotel, the cost is approximately $70.
  • From Baltimore Washington International (BWI) to the hotel, the cost is approximately $70.


Super Shuttle

  • Contact 1-800-BlueVan for information and final prices.
  • One way To/From DCA is approximately $19.
  • One Way To/From IAD is approximately $44.
  • One Way To/From BWI is approximately $45.

Preparation

How should I prepare for the Congressional Conference?

NAIFA will provide you with legislative issue talking points via email as far in advance as possible. In addition, NAIFA will review the issues and talking points with you prior to your congressional appointments. In the meantime, you should keep yourself abreast of NAIFA’s legislative issues by reading GovTalk and GovUpdate.

What is the Congressional Conference webinar?

NAIFA will host a webinar in advance of the Congressional Conference to brief attendees and answer questions prior to your arrival.

Day on Capitol Hill

What should I wear to my congressional meetings?

Comfortable shoes! You will walk multiple blocks throughout the duration of the Conference. Business attire is appropriate for your congressional appointments on May 24th. However, business casual is appropriate for the May 23rd activities.

Appointments

Do I need to make my appointments with my elected officials?

No, an organizer in each state will make the appointments.

Will I go alone to the Capitol Hill meetings?

In most cases, several other NAIFA members from your state association will be joining you on appointments. You can inquire about others attending your meeting at the Congressional Appointments Desk in the Conference Registration area. It is also possible that one of the professional lobbyists will attend your meeting.

How many appointments will I have?

Generally, you will have three appointments – your Representative and two Senators.

Will we have information about the Representatives and Senators we will be visiting?

Yes, NAIFA staff will provide you with links to information about their House and Senate legislative committee assignments and a brief biography. However, we encourage you to learn about your Representative and Senators prior to the Conference by visiting NAIFA’s Legislative Action Center.

What issues will we discuss with our Representatives, Senators and their staff?

You will be communicating about the value of life insurance, annuities, retirement savings and employment benefits for your clients. Specifically, you will convey why Congress should continue to encourage Americans to invest in their own financial security. 

What to Bring

What will NAIFA provide and what do I need to bring with me for the Conference?

NAIFA will provide talking points, issue brief packets, a name tag and business card jackets for your visits with your members of Congress. Please bring plenty of business cards for networking and to leave behind on your Capitol Hill visits. A small umbrella can be useful, too.

Can I bring a camera or use my phone to take photos during my congressional meetings?

Yes, we encourage you to do so! You may ask lawmakers to pose for a photo with you after your meeting, although impromptu photos are best. Please share your photos with us on Facebook, LinkedIn and/or Twitter. Remember, this day is about YOU! It is about your experiences. Sharing those experiences will create the biggest impact.